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Available Job # 2605

Date Posted 11/18/2018
Job Title Electronic Records Analyst-Records Analyst 1
Organization University of Florida
Environment Academic Library
City Gainesville
State FL
Hours Full-Time
Hire Status Direct Hire
Job Level Professional/MLIS equivalent
Job Description JOB SUMMARY

The Electronic Records Analyst works with the University Records Manager to establish and maintain a digital information environment which supports the Universityís regulatory and compliance obligations for records and information management and long-term preservation of digital assets. Provides expertise and leadership on the management of the digital information of the University to ensure compliance with various regulatory requirements for restrictions, retention, appropriate destruction processes, and/or longterm preservation. Participates in the active management and/or preservation of a wide array of types of digital records, including but not limited to, University electronic records, websites, and social media. Provides guidance to administration, faculty, and staff on creating, managing, preserving, and providing access to born-digital and digitally reformatted records in accordance with State of Florida and Federal regulations. The Electronic Records Analyst provides expertise and leadership, and serves as a member of various collaborative teams to develop frameworks for best practices for electronic records management across campus. This position also serves as a member of a collaborative team to ensure compliance, verification, authentication, and related activities that build and sustain a comprehensive program of records management. The Electronic Records Analyst reports to the University Records Manager.


Electronic Records Management

Develops a program for the evolving management of electronic record formats and carriers based on the State of Florida and federal requirements and other relevant legislation, regulations, and requirements. Advises the University Records Manager on the design, evaluation, implementation, management, documentation, and alignment of historical, current, and emerging electronic recordkeeping systems at the University of Florida to best meet evidential needs, State of Florida, Federal, and other regulatory requirements. Liaises with technical and organizational personnel to support alignment of records management activities with data infrastructure.
Guides continuous assessment processes to ensure sustainable workflows for the management of electronic records subject to retention.
Assists with the maintenance of records management website and other technical resources.

Records Management Consulting

Communicates and interacts with University records creators and custodians to determine record and information management needs.
Works with all levels of management and staff, particularly records creators and custodians, to ensure consistency and proper procedure implementation of University records management policies and guidelines.
Collaboratively supports administrative unit personnel in managing existing, new, and analog-to-digital, online and other materials and business processes in order to meet legal requirements.
Advises on permanent and archival records for retention, liaising with the University Archivist and University Records Manager on the implementation of the records management guidelines, processes, and programs, and on the acquisition of digital institutional records designated permanent or with historical, evidential, or legal value.

Records Management Training
Develops and delivers training through classroom and online presentations supporting best practices at the University of Florida and an understanding of information technology systems, records management, digital forensic techniques, University policies, and the State of Florida and federal rules and regulations.
Other Duties as Assigned
Serves on appropriate committees and participates in special projects as assigned.


Bachelorís degree in an appropriate area and three years of relevant experience; or an equivalent combination of education and experience.

Certified Information Professional (CIP), Certified Records Manager (CRM) or Certified Records Analyst (CRA) designation
Experience with records management, electronic records management, and related concerns
Experience with policy frameworks for standards, policies, and procedures to support adherence to and compliance with policies
Experience with a range of computing operating systems, storage systems, software systems and tools, and file formats
Knowledge of digital forensics techniques and digital preservation principles
Experience in developing and implementing training programs
Aptitude for complex, analytical work with attention to detail
Ability to work collaboratively to accomplish goals with a willingness and desire to take initiative
Record of including, serving, or working with individuals of diverse backgrounds, experiences, races, ethnicities, gender identities, sexual orientation, and perspectives
Flexibility and ability to adapt and work in a rapidly changing academic environment
Ability to work independently on multiple projects and priorities
Computer skills and experience with Microsoft Word and Outlook


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