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Available Job # 2085

Date Posted 08/22/2017
Job Title Records Manager and Records & Archives Group Supervisor
Organization Jet Propulsion Laboratory
Environment Special Library
City Pasadena
State CA
Hours Full-Time
Hire Status Direct Hire
Job Level MLS/MLIS Required
Job Description Overview:

Do you excel in an environment that values exploration and discovery? We have a universe of opportunities waiting for you!

The Jet Propulsion Laboratory (JPL) is NASA’s lead center for robotic exploration of the solar system. Our core competency is the end-to-end implementation of unprecedented robotic space missions to study Earth, the Solar System, and the Universe.

JPL, located in Pasadena, California, has a casual, campus-like environment situated on 177 acres in the foothills of the San Gabriel Mountains and offers a work environment unlike any other: we inspire passion, foster innovation, build collaboration, and reward excellence.

We are proud to be part of NASA and Caltech, as we explore the universe and make history through new discoveries.

We aim to do things never done before and to go places few can go. We dare mighty things…do you?

The JPL Library, Archives and Records Section is seeking an innovative information leader to serve as the Laboratory’s Records Manager (RM) and Records & Archives Group Supervisor (GS). Electronic Records Management is a JPL priority; as electronic records proliferate exponentially, the need to manage them proactively is a must. The RM/GS will be required to make informed compliance decisions daily, managing JPL’s print and electronic records in accordance with both NASA and Caltech requirements and retention schedules as well as state and federal laws. The RM/GS leads an informal but vital group of over 150 Records Liaisons across JPL who help ensure records are handled in a timely fashion throughout their lifecycle.

The RM/GS works closely with JPL’s NASA Management Office and the Caltech Office of General Counsel, coordinating on government records requirements, and providing research in support of Freedom of Information Act (FOIA) requests. The RM/GS oversees the work of full and part-time archivists, who often work in collaboration with JPL’s Historian as well as with other NASA archivists and historians in preserving the Lab’s and NASA’s unique history in words, pictures and artifacts.

Operationally, the RM/Group Supervisor will lead a team of 8 direct reports in an ongoing coaching environment, focusing on continuous process improvement, setting goals and ensuring that they are achieved, and will, under the direction of the Section Manager, plan, manage and recommend budget plans and expenditures for Records and Archives, including an offsite storage contract, digitization hardware and software, archival storage media, and more.

The RM/GS needs to be involved in the records and archives professional realm, and is expected to keep up with developments in these related fields via professional reading, involvement with professional associations, and other opportunities.

Typically requires a Bachelor’s degree in Library and Information Science or related discipline with a minimum of 9 years of related experience; Master’s degree in similar disciplines with a minimum of 7 years of related experience; or PhD in similar disciplines with a minimum of 5 years related experience.
Knowledge in Information Management field with significant expertise in Records Management or Archives discipline.
Knowledge and experience in electronic records management including familiarity with relevant standards and evolving best practices.
Demonstrated experience in leading work groups and teams.
Has wide-ranging experience and advanced knowledge in one or more related fields of knowledge in Records Management or Archives.
Demonstrated knowledge of industry and/or academic practices and standards across a range of applications in Records Management or Archives.
Excellent interpersonal and information technology skills.
Ability to work independently and in collaboration with others.
Ability to develop, organize and deliver training.
Effective oral and written communication.
MA/MS degree in Library Science or related discipline.
Certified Records Manager or Certified Archivist.
Experience in a law office or other legal setting.
Membership in appropriate professional organizations.
Experience with federal government records and with private sector records.
Experience developing and delivering training.
Strong computer skills (office productivity, web pages, databases)
Familiarity with NASA programs


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